Board Resolution on File
Current
Finance Policy
The Finance Policy of Peace by Youth (PY) establishes a comprehensive framework for financial accountability, transparency, and sustainability. It defines the structure, systems, and controls that govern the organization's financial management processes, ensuring compliance with national and international standards (GAAP and IFRS). The policy outlines procedures for budgeting, internal controls, procurement, banking, payroll, tax compliance, auditing, and asset management. It ensures that PY's financial resources are managed ethically, efficiently, and in alignment with donor requirements and organizational goals, promoting long-term stability and credibility.
AdoptedApr 10, 2024
RevisedDec 10, 2024
Next ReviewDec 10, 2027
Board Resolution on File
Current
Risk Management Policy
The Risk Management Policy of Peace by Youth (PY) establishes a structured framework to identify, assess, mitigate, and monitor potential risks that may affect the organization's operations, reputation, and program outcomes. It ensures that PY adopts proactive strategies to minimize negative impacts and enhance resilience across all departments and projects. The policy integrates risk management into decision-making, governance, and operational planning processes, supporting accountability, transparency, and sustainable growth in line with PY's strategic goals (2024-2030).
AdoptedApr 10, 2024
RevisedDec 10, 2024
Next ReviewDec 9, 2027
Board Resolution on File
Current
Accountability and Response System (ARS) Policy
The ARS Policy provides a comprehensive framework for feedback, complaints handling, and community engagement to enhance organizational transparency and responsiveness. It operationalizes mechanisms for collecting, analyzing, and responding to feedback, promoting participatory governance, and strengthening trust among stakeholders.
AdoptedJan 5, 2024
RevisedDec 10, 2024
Next ReviewDec 10, 2027
Board Resolution on File
Current
Social Media Policy
The Social Media Policy of Peace by Youth (PY) provides a strategic framework for managing the organization's online presence and digital communication. It sets out principles for responsible content creation, engagement, and advocacy across platforms such as Facebook, Instagram, Twitter, and LinkedIn. The policy aims to promote transparency, protect PY's reputation, and ensure that all digital interactions reflect organizational values of peace, inclusivity, and empowerment. It establishes guidelines for staff, volunteers, and representatives to maintain professionalism, safeguard sensitive information, and use social media as a tool for youth engagement and positive social change.
AdoptedDec 7, 2022
RevisedDec 10, 2024
Next ReviewDec 10, 2027
Policy Document
Review Overdue
SecureLead: Youth Safety Plan
The SecureLead Youth Safety Plan provides the operational framework for ensuring the security, safety, and well-being of PY staff, volunteers, and youth participants. It outlines risk management procedures, emergency protocols, and region-specific security guidelines for all field operations. The plan emphasizes proactive safety culture, low-visibility travel practices, and comprehensive staff briefings to mitigate risks in high-risk regions.
AdoptedJul 16, 2022
RevisedDec 10, 2024
Next ReviewJun 30, 2025
Board Resolution on File
Current
Code of Conduct and Modern Slavery Policy
This combined policy sets behavioral and ethical standards for all PY personnel and partners, emphasizing integrity, respect, and accountability. It includes PY's zero-tolerance stance on modern slavery, forced labor, and human trafficking, ensuring compliance with international human rights and labor laws. It defines obligations for reporting, whistleblower protection, and continuous staff training.
AdoptedSep 16, 2021
RevisedDec 10, 2024
Next ReviewDec 10, 2027
Board Resolution on File
Current
Program Management Guideline
The Program Management Guideline of Peace by Youth (PY) establishes a comprehensive framework to standardize and optimize the management of all programs and projects undertaken by the organization. It provides a structured, step-by-step approach to program and project management, ensuring consistency, accountability, and impact throughout the full project lifecycle, from initiation and planning to execution, monitoring, evaluation, and closure. The guideline integrates key principles of participation, transparency, inclusion, and sustainability, while aligning all initiatives with PY's mission, values, and strategic objectives. It serves as a cornerstone reference for staff, management, and partners to ensure excellence in program governance, partnership, financial management, and ethical compliance.
AdoptedAug 19, 2021
RevisedDec 10, 2024
Next ReviewDec 10, 2027
Board Resolution on File
Current
Inclusive Safeguarding Framework for Persons with Disabilities
This framework ensures that PY's safeguarding systems are inclusive and responsive to the needs of persons with disabilities. It outlines standards for accessibility, inclusion, and reasonable accommodation across all programs and workplaces. The policy promotes equitable participation, protection from abuse or neglect, and integration of disability-sensitive practices into organizational planning, recruitment, and monitoring.
AdoptedDec 10, 2020
RevisedDec 10, 2024
Next ReviewDec 10, 2027
Board Resolution on File
Current
Child Safeguarding and PSEA Policy
This policy defines PY's zero-tolerance approach toward child abuse, exploitation, and sexual misconduct. It establishes preventive, reporting, and response mechanisms to ensure the protection and welfare of children in all PY programs and partnerships. The policy aligns with international safeguarding standards and donor requirements, ensuring safe engagement with children, clear codes of conduct, and accountability for all staff, volunteers, and partners.
AdoptedDec 10, 2020
RevisedDec 10, 2024
Next ReviewDec 10, 2027
Board Resolution on File
Current
Data Management and Privacy Policy
The Data Management and Privacy Policy of Peace by Youth (PY) outlines the organization's commitment to protecting personal information and maintaining the highest standards of data integrity, confidentiality, and security. It defines principles and procedures for data collection, storage, processing, sharing, and disposal in compliance with national and international regulations such as GDPR and CCPA. The policy promotes transparency, consent-based data handling, ethical use of information, and proactive risk management. It ensures all PY operations uphold individual privacy rights, foster trust, and maintain accountability in the digital age.
AdoptedDec 12, 2019
RevisedDec 10, 2024
Next ReviewDec 10, 2027
Policy Document
Current
Training Policy
The Training Policy of Peace by Youth (PY) establishes the framework for staff learning, professional growth, and capacity development. It ensures that employees, volunteers, and partners acquire the necessary knowledge, competencies, and ethical understanding to perform effectively and uphold PY's mission. The policy outlines processes for training needs assessment, planning, implementation, and evaluation, emphasizing continuous learning, inclusivity, and equal opportunities. It also defines PY's commitment to gender-sensitive and rights-based training approaches that strengthen organizational performance and sustainability.
AdoptedDec 11, 2019
RevisedDec 10, 2024
Next ReviewDec 10, 2027
Board Resolution on File
Current
Context Analysis and Assessment Policy
The Context Analysis and Assessment Policy of Peace by Youth (PY) provides a structured framework for understanding the socio-political, economic, and environmental contexts in which PY operates. It guides the organization in conducting systematic assessments to inform program design, risk management, and strategic decision-making. The policy ensures that interventions are contextually relevant, inclusive, and responsive to community needs, while promoting evidence-based planning and adaptive learning. It integrates gender, conflict sensitivity, and environmental considerations across all assessments to enhance program effectiveness and sustainability.
AdoptedDec 5, 2019
RevisedDec 10, 2024
Next ReviewDec 10, 2027
Board Resolution on File
Current
Anti-Fraud Policy
The Anti-Fraud Policy establishes PY's zero-tolerance approach to fraud, corruption, and financial misconduct. It provides mechanisms for prevention, detection, reporting, and investigation of fraudulent activities. The policy ensures compliance with global best practices such as UNCAC and OECD standards, promoting transparency, accountability, and donor confidence across all levels of operation.
AdoptedJul 15, 2019
RevisedDec 10, 2024
Next ReviewDec 10, 2027
Board Resolution on File
Current
Protection Policy
The Protection Policy of Peace by Youth (PY) provides a comprehensive institutional framework to safeguard the rights, dignity, and well-being of all individuals who engage with the organization, particularly vulnerable groups such as women, children, refugees, internally displaced persons (IDPs), persons with disabilities (PWDs), and marginalized communities. It defines PY's commitment to preventing harm, exploitation, neglect, and abuse while ensuring that protection principles are fully integrated across all programs and operations. The policy establishes mechanisms for reporting, case management, capacity building, and coordination with partners and government bodies. It aligns with international standards, including the Universal Declaration of Human Rights (UDHR), the Convention on the Rights of the Child (CRC), and UNHCR protection guidelines, emphasizing accountability, confidentiality, and survivor-centered approaches. By embedding protection as a cross-cutting principle, PY ensures that all interventions contribute to a safe, respectful, and empowering environment for affected populations and stakeholders.
AdoptedMay 17, 2019
RevisedDec 10, 2024
Next ReviewDec 10, 2027
Board Resolution on File
Current
Partnership and Collaboration Policy
The Partnership and Collaboration Policy of Peace by Youth (PY) establishes a strategic framework to guide the development, management, and evaluation of partnerships that align with PY's mission of empowering youth, promoting peace, and advancing sustainable development. It defines the principles of transparency, equality, mutual benefit, accountability, and shared responsibility in all collaborative engagements. The policy outlines the processes for partner identification, due diligence, communication, monitoring, and conflict resolution, ensuring that all partnerships are ethical, effective, and impactful. By fostering knowledge exchange, innovation, and joint action, this policy enhances PY's capacity to build long-term, value-driven alliances that amplify its reach and influence.
AdoptedDec 6, 2018
RevisedDec 10, 2024
Next ReviewDec 10, 2027
Board Resolution on File
Current
Document Retention and Management Policy
The Document Retention and Management Policy of Peace by Youth (PY) ensures systematic storage, retention, and disposal of all organizational documents in compliance with legal, regulatory, and operational requirements. It establishes clear guidelines for classification, access, confidentiality, and archiving of both physical and digital records. The policy promotes transparency, accountability, and data integrity while safeguarding sensitive information from unauthorized access or loss. It supports efficient recordkeeping practices that enhance institutional memory, support audits, and facilitate informed decision-making.
AdoptedDec 6, 2017
RevisedDec 10, 2024
Next ReviewDec 10, 2027
Board Resolution on File
Current
Anti-Bribery Policy
The Anti-Bribery Policy affirms PY's zero-tolerance stance toward bribery and corruption in all its operations and partnerships. It defines prohibited practices, responsibilities, and reporting procedures for employees, management, and partners. The policy reinforces ethical conduct, accountability, and compliance with national and international anti-corruption laws to safeguard PY's integrity and reputation.
AdoptedAug 16, 2017
RevisedDec 10, 2024
Next ReviewDec 10, 2027
Board Resolution on File
Current
Adults Safeguarding and PSEA Policy
This comprehensive policy outlines PY's framework for safeguarding adults, particularly vulnerable groups, and preventing sexual exploitation and abuse. It defines responsibilities, reporting mechanisms, and zero-tolerance standards to maintain dignity, safety, and accountability in all interactions.
AdoptedDec 7, 2016
RevisedDec 10, 2024
Next ReviewDec 10, 2027
Board Resolution on File
Current
MEAL and Information Management Guidelines
This policy guides the systematic collection, analysis, and use of data to enhance accountability, transparency, and learning across all PY projects. It ensures evidence-based decision-making, participatory evaluations, and compliance with donor reporting requirements. The policy integrates MEAL principles with digital information management systems to strengthen performance tracking and organizational learning.
AdoptedFeb 22, 2016
RevisedDec 10, 2024
Next ReviewDec 10, 2027
Board Resolution on File
Current
Environmental Policy
The Environmental Policy of Peace by Youth (PY) establishes a comprehensive framework for promoting environmental stewardship, sustainability, and youth-led climate action across all programs and operations. It integrates ecological responsibility into the organization's vision of peace and socio-economic progress. The policy outlines strategic objectives for sustainable resource management, climate change mitigation, biodiversity conservation, pollution control, and community-based green initiatives. It emphasizes youth empowerment, environmental education, and partnerships for environmental innovation, ensuring all activities align with national and international environmental standards. Through this policy, PY reaffirms its commitment to fostering a culture of sustainability, inclusivity, and environmental justice within communities.
AdoptedAug 18, 2015
RevisedDec 10, 2024
Next ReviewDec 10, 2027
Board Resolution on File
Current
Do No Harm Policy
The Do No Harm Policy of Peace by Youth (PY) ensures that all organizational activities, programs, and engagements are conducted ethically, responsibly, and without causing harm to individuals, communities, or the environment. It outlines a framework for identifying, preventing, and mitigating unintended negative consequences of PY's interventions. The policy emphasizes ethical conduct, inclusivity, respect for local cultures, stakeholder engagement, continuous monitoring, and transparent reporting. It reinforces PY's commitment to human rights, sustainability, and community well-being, aligning all operations with the principles of accountability, participation, and sensitivity to local contexts.
AdoptedDec 12, 2014
RevisedDec 10, 2024
Next ReviewDec 10, 2027
Board Resolution on File
Current
Donation and Fundraising Policy
The Donation and Fundraising Policy of Peace by Youth (PY) provides a comprehensive framework for managing all donations, contributions, and fundraising activities with integrity, transparency, and accountability. It ensures that all financial contributions and in-kind support align with PY's mission, vision, and ethical standards. The policy defines procedures for donor relations, acceptance and acknowledgment of donations, ethical fundraising practices, and transparent reporting. It also outlines measures for data protection, compliance with national laws, and donor engagement. This policy serves as a guiding document to strengthen stakeholder trust, ensure financial integrity, and enhance sustainability through responsible resource mobilization.
AdoptedApr 9, 2013
RevisedDec 10, 2024
Next ReviewDec 10, 2027
Board Resolution on File
Current
Procurement Management Policy
The Procurement Management Policy of Peace by Youth (PY) defines the principles, standards, and procedures governing the acquisition of goods, works, and services to ensure transparency, fairness, value for money, and accountability in all procurement activities. It establishes a uniform framework for planning, soliciting, evaluating, and awarding procurement contracts in line with PY's financial policy and donor regulations. The policy promotes ethical practices, competitive bidding, supplier diversity, and conflict-of-interest prevention while ensuring efficiency, compliance, and quality assurance across all projects and operations.
AdoptedDec 10, 2012
RevisedDec 10, 2024
Next ReviewDec 10, 2027
Board Resolution on File
Current
People and Culture (HR) Management Policy Manual
This policy manual outlines Peace by Youth's (PY) human resource framework, focusing on people-centered management, ethical recruitment, staff welfare, capacity development, performance evaluation, and workplace inclusivity. It ensures alignment between organizational culture and PY's core values of participation, empowerment, and accountability.
AdoptedDec 8, 2012
RevisedDec 10, 2024
Next ReviewDec 10, 2027
Policy Document
Current
Gender Policy
The Gender Policy formalizes PY's commitment to gender equality and inclusivity across all programs, governance, and operations. It provides a structured framework for gender mainstreaming, equal representation, and the elimination of gender-based discrimination in line with CEDAW and SDG 5.
AdoptedNov 7, 2012
RevisedDec 10, 2024
Next ReviewDec 10, 2027
Policy Document
Current
Conflict of Interest Policy
This policy upholds PY's integrity and transparency by outlining procedures for identifying, disclosing, and managing potential conflicts of interest. It ensures that personal interests do not interfere with PY's decision-making, governance, or financial operations.
AdoptedJul 11, 2012
RevisedDec 10, 2024
Next ReviewDec 10, 2027
Policy Document
Current
Child Safeguarding Policy
The policy ensures a safe and protective environment for all children engaged with PY's programs. It defines prevention, reporting, and response mechanisms for child abuse or exploitation, and sets mandatory safeguarding obligations for staff, volunteers, and partners.
AdoptedJul 11, 2012
RevisedDec 10, 2024
Next ReviewDec 10, 2027
Policy Document
Current
Code of Conduct
The Code of Conduct establishes behavioral and ethical standards for all PY employees, volunteers, and representatives. It reinforces integrity, respect, non-discrimination, accountability, and zero tolerance for harassment, corruption, or abuse of power in all organizational and field operations.
AdoptedJul 11, 2011
RevisedDec 10, 2024
Next ReviewDec 10, 2027
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